Is your organization relying on multiple SaaS tools? If so, there is a high chance that you are overspending on SaaS. Yes, many established companies waste their SaaS budget on unused software licenses.
However, you can address these concerns with smart license management. By using the right strategies and advanced tools like CloudFuze Manage, businesses like yours can optimize your SaaS license allocation.
In this blog post, you’ll learn how enterprises can cut SaaS waste by up to 30% with smart license management.
What Is Smart License Management and How Does It Work in SaaS?
Smart license management means using SaaS management software that offers intelligent automation and data analytics to right-size your enterprise’s SaaS licenses. Here’s what an ideal SaaS license management software like CloudFuze Manage does for you:
- Centralized SaaS Visibility: You get a single dashboard showing all your SaaS licenses.
- SaaS Usage Analytics: It tracks SaaS user activity, so you know which software licenses are actually used.
- Automated Renewal Alerts: You’re notified of the renewal dates 15 days in advance to decide which SaaS licenses/subscriptions to downgrade or renew.
- Cost-optimization Recommendations: It gives cost-saving suggestions for the SaaS license that sits idle for more than 60 days in your team.
- Deep SaaS Integration: It connects with your enterprise’s existing system and identity provider for smooth user onboarding and offboarding.
With these significant features, large enterprises can make data-driven decisions and keep their SaaS spend under control.
Why Do You Need Smart License Management to Reduce SaaS Waste?
Unused SaaS licenses often create SaaS operational discrepancies and data security risks. To mitigate these issues, enterprises require a smart license management solution. With smart license management, SMBs and large organizations can:
- Stop paying for licenses that no one in your team uses.
- Free up your IT team from manual SaaS license usage tracking and provisioning.
- Remove orphaned user accounts of your ex-employees that could lead to data breaches.
- Manage hundreds of apps in a single, intuitive dashboard without drowning in spreadsheets.
Traditional vs. Smart License Management: What’s the Difference?
| Aspect | Traditional License Management | Smart License Management |
| Tracking Method | Manual spreadsheets | Automated & Intuitive dashboards |
| Data Accuracy | Low | High (real-time SaaS analytics) |
| Cost Optimization | Reactive (after audits) | Proactive (continuous license tracking) |
| Security | Limited | Integrated with identity systems |
| Scalability | Poor | Excellent |
How Can You Implement Smart License Management to Cut SaaS Waste?
Here are some simple steps to implement an effective SaaS license management in your enterprise:
1. Define Your Problems
Analyze your SaaS environment to determine how many apps your employees use and find out your organization’s license utilization rate. If your license utilization rate is less than 70%, your organization is more likely to have idle licenses.
2. Deploy a License Management Solution
Look for software license management solutions for enterprises that offer:
- Real-time SaaS license usage tracking.
- Automated alerts for SaaS license renewals.
- Integration with your tech stack.
- Custom dashboards.
An intelligent SaaS license management platform like CloudFuze Manage offers all the above features with a flexible per-user pricing plan. Also, it helps you optimize your AI licenses by tracking AI feature/model adoption metrics, developers’ productivity, the most-used programming language, and the acceptance rate of AI suggestions on a single platform.
3. Analyze Your SaaS License Usage Patterns
Use enterprise license usage optimization software like CloudFuze Manage to identify:
- Licenses unused for 60+ days.
- Duplicate SaaS app subscriptions across your teams.
- Premium plan apps with minimal feature usage.
4. Right-Size Your SaaS Licenses
Cancel or reclaim unused software licenses and downgrade subscription plans based on aggregated data, as mentioned in step 3. This step alone can cut your SaaS license waste by up to 30%.
5. Automate User Onboarding and Offboarding
With the SaaS license management platform, IT teams in a large enterprise can onboard and offboard their employees in a few clicks.
6. Review Your SaaS Inventory
Set up quarterly SaaS audits to keep your team’s software license usage aligned with your business needs.
Reduce SaaS License Waste by Up to 30% with CloudFuze Manage
Smart license management is the solution to eradicate unused software licenses in your digital stack. It helps you optimize your SaaS usage and reduce spend by up to 30%.
Looking for a solution that makes SaaS license optimization easy? CloudFuze Manage is your go-to solution. It gives you real-time SaaS license visibility and cost-optimization recommendations, along with AI app management on a single platform.
Interested in exploring more about CloudFuze Manage? Contact CloudFuze for a free and no-obligation demo!
